Dentists today are turning to specialized billing companies to manage their finances. There are plenty of options in the U.S., but many practices are struggling. In 2025, profits have dropped while equipment and supply costs continue to rise. Patients are spending slightly more per visit than before the pandemic, which adds pressure on owners to find reliable partners who can handle claims smoothly and keep cash flowing.
The ADA’s Q2 2025 report shows dentist confidence down and average monthly household dental spending at about $194 in May 2025, up from $180 in February 2020. American Dental Association
This article compares leading partners, explains what they do, and shows how to choose well. So, let’s get started.
#1 Capline Dental Services: Fast, transparent support across the revenue cycle, with strong client feedback and a simple “we handle the work so you can treat patients” approach. If you're looking for modern technology and personalized care, this is the place to be. Capline is known to deliver the best possible results.
#2 eAssist Dental Solutions: Large national footprint and mature processes, often shortlisted on independent roundups for practices that want scale and same-day clean claims.
#3 Medusind: Deep dental RCM bench, clear performance claims, and published operating metrics that signal process discipline. A smart fit for groups that want end-to-end optimization.
We surveyed multiple “best of” lists and vendor sources published in late 2024 and 2025, then applied practical criteria: proof of results, clarity on scope, software fluency, pricing transparency, and support quality. Rankings below are editorial and weighted for breadth of service, reputation in the market, and clarity of value. Here is a list of the top dental billing companies in 2025 to help you make a better choice.
Capline Dental Services has consistently held the top spot for the best dental insurance billing and collection service. It offers dental practices with a wide range of services. Their reputation is top-notch, and dentists stand by it with the ever-shining reviews. If you want modern technology and personalized care, this is your stop. Capline Dental Services is known to provide the best results possible for dental clinics of all sizes. They emphasize HIPAA compliance and make onboarding easy with no setup fee, no long-term contract, and no hidden charges, which reduces switching risk for owners who want to “try before commitments.” Highly appreciated for their services, experience, and expertise.
Why it stands out: Clear dental focus, hands-on service, and frequent educational content, including a 2025 market list that maps options for buyers.
eAssist provides a remote team that handles insurance claim processing, end-to-end clean claims, attachments, appeals, posting, and A/R follow-up so your staff can focus on the front desk and chairside care. A large national team with mature workflows for eligibility, same-day clean claims, payment posting, and A/R follow-up. Often cited in industry roundups.
Why it stands out: Scale plus process, useful for multi-location groups or owners who need predictable throughput.
Medusind provides end-to-end revenue cycle management for dental practices. Its accuracy and efficiency-oriented, driven by technology, ensures a quick billing process.
They have published metrics such as “Over $3B charges billed last year,” plus fee schedule management, eligibility, billing, and credentialing.
Why it stands out: Evidence-driven operations and broad tooling across the revenue cycle.
A well-known online dental billing solution that offers full revenue management cycle coverage. It is adaptable and creative enough to meet the changing demands of dental billing. Education-heavy firm known for training materials and practical guidance. Commonly listed on best-of roundups.
Why it stands out: Strong content, coaching mindset, and clear expectations for clean-claim habits.
Focused on untangling aging A/R, appeals, and messy ledgers. A good rescue option if you inherited a backlog.
Why it stands out: Month-to-month flexibility and analytics to show progress.
Full insurance and patient billing support with credentialing options. Solid choice for offices that need steady hands on daily billing. They’ve been serving practices for 25+ years with remote access workflows across dental and medical billing (plus credentialing), handy for mixed cases.
Why it stands out: Friendly for single-location practices that want a turnkey routine.
EZ works as an extension of your front office: daily electronic claim submission, daily payment posting, researched and appealed denials, and 100% electronic attachments to speed approvals. They outsourced a team that works as an extension of your front office with daily electronic submissions, denial research, and appeals.
Why it stands out: Straightforward setup and reporting for owners who value visibility.
Blends phones, scheduling, insurance work, and A/R recovery. Helpful if you want one partner for phones and billing.
Why it stands out: Admin coverage beyond billing for lean teams.
They focus on virtual billing and A/R management, with pricing references and webinars that help buyers evaluate partners.
Why it stands out: Transparent about approach and costs, useful for budget planning.
It is a well-known company comprising experienced dental managers. Essential Dental Solutions specializes in comprehensive dental billing to optimize practice revenue. It’s a boutique option led by experienced dental managers that offers comprehensive billing and RCM support.
Why it stands out: Personal touch for owners who want direct access to a senior team.
Dental billing is crucial for your practice. There are several reasons for you to work with the best dental billing services. Let us address the following reasons before disclosing the list:
Read More: What is the Difference Between Dental Billing and Medical Billing?
Verification and claims follow-up are also eating up time. The latest CAQH analysis highlighted large savings from automating eligibility and claim status checks, with the ADA reporting potential savings of roughly $580 million for dentistry if offices move off portals and manual processes. According to the American Dental Association (ADA), the CAQH Index also pegs total automation savings across medical and dental at about $20 billion. Outsourcing dental billing helps practices save time and reduce administrative stress. Below are the benefits of outsourcing dental billing companies.
If you evaluate dental billing outsourcing companies carefully, you can keep control while buying back time.
Read this If You Want To Improve The Clarity Of Dental Patient Statements To Reduce Billing Questions
These are solvable with a tight scope, service-level targets, and weekly cadence meetings. Smart dental billing services companies will welcome that structure.
Who should you consider? Shortlist three to five partners from credible lists and peer referrals. Include at least one at scale and one boutique.
CAQH and ADA both show that eligibility and claim follow-up drive a lot of admin spend and delays. A partner who automates checks and schedules proactive follow-ups will pay for themselves.
So here we go. You have a list of some of the best dental billing services in the US. Every company comes with special strengths and skillfulness that make it stand out.
Outsourcing your billing processes can save valuable time and resources for focusing on what matters. Take some time to compare these leading dental billing companies. So that you find the proper fit for your practice in 2025 and beyond. The right partner will reduce denials, shrink A/R, and make collections predictable. Start with proven dental billing companies such as Capline Dental Services, eAssist, and Medusind. If you need any help or in case you have any questions, feel free to connect with our experts.
Yes! Savings come from lower denial rates, faster collections, and less staff time spent on portals and phone calls. CAQH has documented major savings from automating eligibility and claim status checks, and EFT adoption continues to jump year over year.
There is no single number, but ADA guidance suggests that around 10% denial for Medicaid is a reasonable target, and practices often see improvement after tightening documentation and eligibility workflows.
Watch clean-claim rate, days to payment by payer, A/R aging by bucket, and top denial categories with root-cause actions. Ask your partner to review these with you every week for the first 90 days.
Often yes. Many dental billing companies handle both sides. If patient A/R is a pain point, confirm their dunning cadence, messaging, and financing workflows before you sign.
Most practices see faster payments in 30 to 60 days as eligibility checks and claim edits settle in. Large A/R cleanups can take longer, depending on backlog and payer mix.
Many of the same names serve both insurance and patient billing, including Capline, eAssist, Medusind, Dental Claim Support, and Dental Claims Cleanup. Your best “insurance-heavy” fit is the one that can show a clean policy-level playbook for your top PPOs and Medicaid lines. Cross-check any marketing claim with references and published metrics.
